TimeClock Plus Quick Reference Guide: For Students
- 1 Student Time Entry-WebClock
Student Time Entry-WebClock
To register time worked, workers need to complete Clock-In and Clock-Out cycles so that the timekeeping system will have an accurate record of the time spent working on a job.
There are two methods to register time within the TimeClock Plus system.
One method is to use a physical timeclock terminal. These are found in various locations scattered around campus.
The other method is to utilize what is called a WebClock. The WebClock is a web-based application devoted to providing a similar timekeeping experience as the physical timeclock terminals-but through a web browser. This allows the timekeeping interface to be available to more employees without the inconvenience of going to a physical timeclock terminal to keep time.
Webclock Dashboard and Login Screen Buttons
In Order to Clock In or Clock Out for a job, we need to access the WebClock portal via web browser.
Enter the WebClock URL shown below. Be sure to bookmark it.
You will then see the login screen for WebClock.
Directly from here, you can Clock In, Clock Out, and if applicable, Break, Change Job, and Change Cost Center.
In the Badge/ID Number field, enter your T-Number without the letter T
or leading zeroes.
For example, T00000001 becomes 1 and T01339337 becomes 1339337.
Click the button identifying whichever task you wish to do.
You will then be asked for your PIN. This is a 4 digit number. By default, it may be the last 4 digits of your National ID number or
Social Security number. If you have changed it before, use the latest number.
This can be reset by PIN RESET procedure.
Enter your PIN and click Log On.
You may access the Dashboard for some extra functionality.
Enter Badge/ID Number and click "LOG ON TO DASHBOARD" near the bottom.
Enter your PIN and click Log On.
Clocking In through the WebClock Dashboard
To Clock In for a job, click the "Clock In" menu button at top of the dashboard.
<img src="./Quick_Guide_TCP_for_Students_files/TCP_Student_Guide-77dbe.png" alt="TCP Student Guide 77dbe">
Verify the information shown on the screen. Be certain that you wish to clock in and click Continue.
A student worker may have MANY jobs to choose from. We will now select the current Job that we are clocking in for. Be sure that this is accurate as the time will need to be verified by the job supervisor before the hours are sent to payroll. Click on the relevant Job and hit Continue.
<img src="./Quick_Guide_TCP_for_Students_files/TCP_Student_Guide-54c65.png" alt="TCP Student Guide 54c65">
A message will appear that indicates a successful Clock In.
<img src="./Quick_Guide_TCP_for_Students_files/TCP_Student_Guide-566b8.png" alt="300" width="200">
You can verify the Clock In or Out status at any time by checking the information at the upper right of the dashboard screen. You may now click Log Off or close the browser window.
<img src="./Quick_Guide_TCP_for_Students_files/TCP_Student_Guide-aa4c3.png" alt="TCP Student Guide aa4c3">
Clocking Out through the WebClock Dashboard
The steps to Clock Out are very similar to Clock In-except there will no job selection.
Log into the WebClock Dashboard.
When we log in, at the top right, we see that we are currently Clocked In and the time that we clocked in last is indicated.
<img src="./Quick_Guide_TCP_for_Students_files/TCP_Student_Guide-d311a.png" alt="TCP Student Guide d311a">
Verify your information and that you wish to clock out and click Continue.
<img src="./Quick_Guide_TCP_for_Students_files/TCP_Student_Guide-bd8c1.png" alt="TCP Student Guide bd8c1">
A message will appear that indicates a successful Clock Out. You may now click Log Off or close the browser window.
Changing Jobs While Clocked In
There may come a time when a worker will need to be reallocated to another job during their workday. This may be accomplished post "Clock In" by using the "Change Job" menu from the WebClock dashboard.
Access the WebClock dashboard and assure that you are clocked in.
Within the dashboard, click the "Change Job" menu button.
<img src="./Quick_Guide_TCP_for_Students_files/TCP_Student_Guide-1ad62.png" alt="TCP Student Guide 1ad62">
Verify that we want to "Change Job" and click Continue.
<img src="./Quick_Guide_TCP_for_Students_files/TCP_Student_Guide-631f4.png" alt="TCP Student Guide 631f4">
Select the job you wish to change to from the list and click Continue. The job we are CURRENTLY clocked into will be absent from the list.
<img src="./Quick_Guide_TCP_for_Students_files/TCP_Student_Guide-b7fcf.png" alt="TCP Student Guide b7fcf">
A message will appear that indicates a successful Change Job.
If you go to the "View" menu and select "Hours", you will see your hours that have been logged by the TimeClock Plus system. We can see that our Change Job was registered and is indicated by the Job changing to our selected value in the right-hand column.
The blue bracket in the "Link" column of the hours view indicates that these segments reside within the same Clock-In session.
We can click the Notes icon and leave a note for our manager about either segment if need be.
<img src="./Quick_Guide_TCP_for_Students_files/TCP_Student_Guide-0a670.png" alt="TCP Student Guide 0a670">
If you go to the "View" menu and select "Schedules", you will see your schedule that have been assigned by your manager. The schedule shows the times, job, any notes made by the manager.
<img src="./Quick_Guide_TCP_for_Students_files/TCP_Student_Guide-f2c58.png" alt="TCP Student Guide f2c58">
This one is pretty self-explanatory. It shows the details of the last punch that the employee made.
<img src="./Quick_Guide_TCP_for_Students_files/TCP_Student_Guide-99d34.png" alt="TCP Student Guide 99d34">
Student employees do not accrue time.
This tab shows any messages that have been sent out by the manager or Oberlin College.
<img src="./Quick_Guide_TCP_for_Students_files/TCP_Student_Guide-3c64b.png" alt="TCP Student Guide 3c64b">