Difference between revisions of "TimeClock Plus Quick Reference Guide: For Students"

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(Replaced content with "Please visit the Oberlin College https://www.oberlin.edu/human-resources/compensation-payroll Department of Human Resources webpage for detailed instruction on using T...")
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=Video Help Guides=
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Please visit the Oberlin College [[https://www.oberlin.edu/human-resources/compensation-payroll Department of Human Resources webpage]] for detailed instruction on using TimeClock Plus.
[https://youtu.be/oSoxuyfggzY How to Log In Using TimeClock Plus]
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[https://youtu.be/R14xkFb7wMU How to Use the Web Clock in TimeClock Plus]
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<div id="wrapper">
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        <div class="article">
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          <h1 id="__asciidoctor-preview-0__">Student Time Entry-WebClock</h1>
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<div class="sect1">
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<h2 id="_logging_time">Logging Time</h2>
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<div class="sectionbody">
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<div id="__asciidoctor-preview-1__" class="paragraph">
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<p>To register time worked, workers need to complete <em>Clock-In</em> and <em>Clock-Out</em>
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cycles so that the timekeeping system will have an accurate record of the time
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spent working on a job.</p>
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</div>
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<div id="__asciidoctor-preview-2__" class="paragraph">
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<p>There are <em>two</em> methods to register time within the TimeClock Plus system.</p>
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</div>
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<div id="__asciidoctor-preview-3__" class="paragraph">
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<p>One method is to use a physical timeclock terminal.  These are found in various
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locations scattered around campus.</p>
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</div>
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<div id="__asciidoctor-preview-4__" class="paragraph">
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<p>The other method is to utilize what is called a <em>WebClock</em>.  The <em>WebClock</em> is a web-based application devoted to providing a similar
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timekeeping experience as the physical timeclock terminals-but through a web
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browser.  This allows the timekeeping interface to be available to more employees
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without the inconvenience of going to a physical timeclock terminal to keep
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time.</p>
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</div>
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</div>
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</div>
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<div class="sect1">
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<h2 id="_webclock_dashboard_and_login_screen_buttons">Webclock Dashboard and Login Screen Buttons</h2>
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<div class="sectionbody">
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<div id="__asciidoctor-preview-5__" class="paragraph">
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<p>In Order to <em>Clock In</em> or <em>Clock Out</em> for a job, we need to access the <strong>WebClock</strong> portal via web
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browser.</p>
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</div>
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<div id="__asciidoctor-preview-6__" class="paragraph">
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<p>Enter the WebClock URL shown below.  Be sure to bookmark it.<br>
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[https://205110.tcplusondemand.com/app/webclock/#/EmployeeLogOn/205110/1 https://205110.tcplusondemand.com/app/webclock/#/EmployeeLogOn/205110/1]<br>
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You will then see the login screen for WebClock.</p>
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</div>
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<div id="__asciidoctor-preview-7__" class="imageblock">
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<div class="content">
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See Figure 1.
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[[Image:TCP_Student_Guide-58fde.png|300px|thumb|Figure 1. WebClock Login]]
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</div>
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<div id="__asciidoctor-preview-8__" class="paragraph">
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<p>Directly from here, you can <em>Clock In</em>, <em>Clock Out</em>, and if applicable, <em>Break</em>, <em>Change Job</em>, and <em>Change Cost Center</em>.</p>
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</div>
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<div id="__asciidoctor-preview-9__" class="paragraph">
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<p>In the <em>Badge/ID Number</em> field, enter your T-Number <strong><em>without</em></strong> the letter <strong><em>T</em></strong>
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or <strong><em>leading zeroes</em></strong>.<br>
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For example, <strong><em>T00000001</em></strong> becomes <strong><em>1</em></strong> and <strong><em>T01339337</em></strong> becomes <strong><em>1339337</em></strong>.</p>
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</div>
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<div id="__asciidoctor-preview-10__" class="paragraph">
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<p>Click the button identifying whichever task you wish to do.</p>
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</div>
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<div id="__asciidoctor-preview-11__" class="paragraph">
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<p>You will then be asked for your <em>PIN</em>. This is a <em>4 digit number</em>.  By default, it may be the last 4 digits of your National ID number or
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Social Security number. If you have changed it before, use the latest number.<br>
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This can be reset by <mark>PIN RESET procedure</mark>.</p>
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</div>
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<div id="__asciidoctor-preview-12__" class="paragraph">
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<p>Enter your <em>PIN</em> and click <em>Log On</em>.</p>
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</div>
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<div id="__asciidoctor-preview-13__" class="paragraph">
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<p>You may access the <em>Dashboard</em> for some extra functionality.</p>
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</div>
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<div id="__asciidoctor-preview-14__" class="paragraph">
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<p>Enter <em>Badge/ID Number</em>  and click "<strong><em>LOG ON TO DASHBOARD</em></strong>" near the bottom.</p>
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</div>
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<div id="__asciidoctor-preview-15__" class="paragraph">
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<p>Enter your <em>PIN</em> and click <em>Log On</em>.</p>
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</div>
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<div class="sect2">
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<h3 id="_clocking_in_through_the_webclock_dashboard">Clocking In through the WebClock Dashboard</h3>
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<div id="__asciidoctor-preview-16__" class="paragraph">
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<p>To <em>Clock In</em> for a job, click the "<em>Clock In</em>" menu button at top of the
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dashboard.</p>
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</div>
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<div id="__asciidoctor-preview-17__" class="imageblock">
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<div class="content">
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See Figure 2.
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[[Image:TCP_Student_Guide-77dbe.png|300px|thumb|Figure 2. Clock In button]]
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<div id="__asciidoctor-preview-18__" class="paragraph">
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<p>Verify the information shown on the screen. Be certain that you wish to clock in and click <em>Continue</em>.</p>
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</div>
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<div id="__asciidoctor-preview-19__" class="paragraph">
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<p>A student worker may have MANY jobs to choose from. We will now select the
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current <em>Job</em> that we are clocking in for.  Be sure that this is accurate as the
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time will need to be verified by the job supervisor before the hours are sent to
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payroll.  Click on the relevant <em>Job</em> and hit <em>Continue</em>.</p>
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</div>
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<div class="content">
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See Figure 3.
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[[Image:TCP_Student_Guide-54c65.png|300px|thumb|Figure 3. Clock In Job Selection]]
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<div id="__asciidoctor-preview-21__" class="paragraph">
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<p>A message will appear that indicates a successful <em>Clock In</em>.</p>
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</div>
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<div id="__asciidoctor-preview-22__" class="imageblock">
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<div class="content">
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See Figure 4.
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[[Image:TCP_Student_Guide-566b8.png|300px|thumb|Figure 4. Clock In Success]]
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<div id="__asciidoctor-preview-23__" class="paragraph">
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<p>You can verify the <em>Clock In</em> or <em>Out</em> status at any time by checking the
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information at the upper right of the dashboard screen. You may now click
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<em>Log Off</em> or close the browser window.</p>
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</div>
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<div id="__asciidoctor-preview-24__" class="imageblock">
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<div class="content">
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See Figure 5.
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[[Image:TCP_Student_Guide-aa4c3.png|300px|thumb|Figure 5. Dashboard Clock Status]]
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<div style="page-break-after: always;"></div>
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</div>
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<div class="sect2">
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<h3 id="_clocking_out_through_the_webclock_dashboard">Clocking Out through the WebClock Dashboard</h3>
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<div id="__asciidoctor-preview-26__" class="paragraph">
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<p>The steps to <em>Clock Out</em> are very similar to <em>Clock In</em>-except there will
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no job selection.</p>
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</div>
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<div id="__asciidoctor-preview-27__" class="paragraph">
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<p>Log into the WebClock <em>Dashboard</em>.</p>
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</div>
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<div id="__asciidoctor-preview-28__" class="paragraph">
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<p>When we log in, at the top right, we see that we are currently <em>Clocked In</em> and
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the time that we clocked in last is indicated.</p>
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</div>
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<div id="__asciidoctor-preview-29__" class="imageblock">
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<div class="content">
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See Figure 6.
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[[Image:TCP_Student_Guide-d311a.png|300px|thumb|Figure 6. WebClock Clock Out and Status]]
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<div id="__asciidoctor-preview-30__" class="paragraph">
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<p>Verify your information and that you wish to clock out and click <em>Continue</em>.</p>
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</div>
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<div id="__asciidoctor-preview-31__" class="imageblock">
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<div class="content">
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See Figure 7.
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[[Image:TCP_Student_Guide-bd8c1.png|300px|thumb|Figure 7. Clock Out Verification]]
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<div id="__asciidoctor-preview-32__" class="paragraph">
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<p>A message will appear that indicates a successful <em>Clock Out</em>. You may now click
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<em>Log Off</em> or close the browser window.</p>
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</div>
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</div>
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<div class="sect2">
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<h3 id="_changing_jobs_while_clocked_in">Changing Jobs While Clocked In</h3>
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<div id="__asciidoctor-preview-33__" class="paragraph">
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<p>There may come a time when a worker will need to be reallocated to another job
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during their workday.  This may be accomplished post "<em>Clock In</em>" by using the
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"<em>Change Job</em>" menu from the WebClock dashboard.</p>
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</div>
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<div id="__asciidoctor-preview-34__" class="paragraph">
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<p>Access the WebClock dashboard and assure that you are clocked in.<br>
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Within the dashboard, click the "<em>Change Job</em>" menu button.</p>
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</div>
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<div id="__asciidoctor-preview-35__" class="imageblock">
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<div class="content">
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See Figure 8.
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[[Image:TCP_Student_Guide-1ad62.png|300px|thumb|Figure 8. WebClock Change Job]]
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<div id="__asciidoctor-preview-36__" class="paragraph">
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<p>Verify that we want to "Change Job" and click <em>Continue</em>.</p>
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</div>
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<div id="__asciidoctor-preview-37__" class="imageblock">
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<div class="content">
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See Figure 9.
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[[Image:TCP_Student_Guide-631f4.png|300px|thumb|Figure 9. WebClock Change Job Verification]]
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<div id="__asciidoctor-preview-38__" class="paragraph">
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<p>Select the job you wish to change to from the list and click <em>Continue</em>.  The job we are
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CURRENTLY clocked into will be absent from the list.</p>
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</div>
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<div id="__asciidoctor-preview-39__" class="imageblock">
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<div class="content">
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See Figure 10.
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[[Image:TCP_Student_Guide-b7fcf.png|300px|thumb|Figure 10. WebClock Change Job Selection]]
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<div id="__asciidoctor-preview-40__" class="paragraph">
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<p>A message will appear that indicates a successful <em>Change Job</em>.</p>
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</div>
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</div>
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<div class="sect2">
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<h3 id="_hours">Hours</h3>
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<div id="__asciidoctor-preview-41__" class="paragraph">
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<p>If you go to the "<em>View</em>" menu and select "<em>Hours</em>", you will see your hours
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that have been logged by the TimeClock Plus system. We can see that our <em>Change
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Job</em> was registered and is indicated by the <em>Job</em> changing to our selected value
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in the right-hand column.</p>
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</div>
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<div id="__asciidoctor-preview-42__" class="paragraph">
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<p>The blue bracket in the "<em>Link</em>" column of the hours
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view indicates that these segments reside within the same Clock-In session.</p>
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</div>
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<div id="__asciidoctor-preview-43__" class="paragraph">
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<p>We can click the <em>Notes</em> icon and leave a note for our manager about either segment if need be.</p>
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</div>
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<div id="__asciidoctor-preview-44__" class="imageblock">
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<div class="content">
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See Figure 11.
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[[Image:TCP_Student_Guide-0a670.png|300px|thumb|Figure 11. WebClock View Hours]]
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</div>
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<div class="sect2">
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<h3 id="_schedules">Schedules</h3>
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<div id="__asciidoctor-preview-45__" class="paragraph">
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<p>If you go to the "<em>View</em>" menu and select "<em>Schedules</em>", you will see your schedule
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that have been assigned by your manager. The schedule shows the times, job, any notes made by the manager.</p>
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</div>
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<div id="__asciidoctor-preview-46__" class="imageblock">
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<div class="content">
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See Figure 12.
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[[Image:TCP_Student_Guide-f2c58.png|300px|thumb|Figure 12]]
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</div>
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</div>
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<div class="sect2">
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<h3 id="_last_punch">Last Punch</h3>
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<div id="__asciidoctor-preview-47__" class="paragraph">
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<p>This one is pretty self-explanatory. It shows the details of the last punch that the employee made.</p>
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</div>
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<div id="__asciidoctor-preview-48__" class="imageblock">
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<div class="content">
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[[Image:TCP_Student_Guide-99d34.png|300px|thumb|Figure 13]]
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</div>
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</div>
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</div>
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<div class="sect2">
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<h3 id="_accruals">Accruals</h3>
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<div id="__asciidoctor-preview-49__" class="paragraph">
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<p>Student employees do not accrue time.</p>
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</div>
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</div>
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<div class="sect2">
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<h3 id="_messages">Messages</h3>
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<div id="__asciidoctor-preview-50__" class="paragraph">
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<p>This tab shows any messages that have been sent out by the manager or Oberlin College.</p>
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</div>
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<div id="__asciidoctor-preview-51__" class="imageblock">
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<div class="content">
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[[Image:TCP_Student_Guide-3c64b.png|300px|thumb|Figure 14]]
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</div>
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</div>
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</div>
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</div>
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</div>
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        </div>
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      </div>
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Revision as of 12:42, 25 September 2019

Please visit the Oberlin College [Department of Human Resources webpage] for detailed instruction on using TimeClock Plus.