Leaving the College

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Account Policies

Graduates

Graduation Dates After December 2014

In an effort to help graduates transition to the world outside Oberlin, stay connected to the College community, and in accordance with The Oberlin College Strategic Plan 2016–2021, CIT extends the use of your OCApps account beyond graduation.

Your OCApps account will remain active for approximately four years* after graduation. The accounts will be deleted on the Friday before the Commencement, four years after you graduate. You are encouraged to make copies of your data and move all correspondence to a personal email account before that date because once deleted, the data will be completely irretrievable.

This applies only to your OCApps account; it does not apply to Blackboard, VPN, Microsoft Office 365™, Oberlin College Library databases and journals, or other digital resources associated with your ObieID. These digital resources are removed from your ObieID in the summer after your graduation.

Your PRESTO account does not get deleted upon graduation; you can continue to access these records indefinitely.

*CIT retains the right to terminate your account due to inactivity or violations of the Acceptable Use Policy.

Graduation Dates Prior to December 2014

If you graduated in May 2014 or earlier, your OCApps account remained active until the Fall Break immediately following your graduation at which point it was deleted and the data is irretrievable. This includes email messages, data in Drive, Calendar, Contacts, and other Google products.

Your access to Blackboard, VPN, Microsoft Office 365™, Oberlin College Library databases and journals, and other digital resources associated with your ObieID have also been permanently terminated.

Your PRESTO account does not get deleted upon graduation; you can continue to access these records indefinitely.

Withdrawn Students

Approximately 4 weeks into the semester after you withdraw, you will receive an email letting you know that you'll have 30 days from the date of that email until your account is deleted.

At that time, your OCApps account, Blackboard, VPN, Microsoft Office 365™, Oberlin College Library databases and journals, and other digital resources associated with your ObieID will be permanently terminated.

Your PRESTO account does not get deleted upon departure; you can continue to access these records indefinitely.

Faculty and Staff

Faculty and Staff Departures

Two weeks prior to your resignation date, you will receive an email letting you know that you'll have 30 days from the date of that email until your account is deleted.

At that time, your OCApps account, Blackboard, VPN, Microsoft Office 365™, Oberlin College Library databases and journals, and other digital resources associated with your ObieID will be permanently terminated.

Your PRESTO account does not get deleted upon departure; you can continue to access these records indefinitely.

Any computer equipment assigned to you must be returned to CIT, including all adapters and accessories.

Retirement

If you are a retiring faculty member or A&PS staff member, you will be sent an email indicating that you may keep your account indefinitely if desired. A response is required within 30 days; if you do not respond during this window, your account will be deleted as per the normal procedure.

OCOPE and UAW retirees will receive an email letting them know that they will have 30 days from the date of that email until their account is deleted.

At that time, your OCApps account, Blackboard, VPN, Microsoft Office 365™, Oberlin College Library databases and journals, and other digital resources associated with your ObieID will be permanently terminated.

Your PRESTO account does not get deleted upon retirement; you can continue to access these records indefinitely.

Any computer equipment assigned to you must be returned to CIT, including all adapters and accessories.

How to Transfer Google Data

All Google Data

Using Google Takeout to Download Copies of Data

If you'd like to download a copy of your email messages, saved Drive, Calendar, or Contacts data before your account is removed, CIT recommends using Google Takeout.

This tool is used to help you download your OCApps data and configure the download settings for each product. This archive will only be accessible to you.

To use it, visit the Google Takeout page and follow the onscreen instructions.

Email

If, for whatever reason, you'd prefer not to use Google Takeout to export your email, you can use Google's Mail Fetcher tool or use a desktop email client to move your email messages to another account.

Google Docs

Transferring Docs File Ownership

If you are the owner of Drive documents, these will be deleted upon your departure. Please make arrangements to transfer ownership of these documents to another Oberlin account holder.

Please refer to Google's help documentation for instructions on how to transfer ownership:

Transfer Google File Ownership

Google Calendar

Transferring Calendar Ownership

If you are the owner of shared Oberlin calendars, these will be deleted upon your departure. Please make arrangements to transfer ownership of these documents to another Oberlin account holder.

Please refer to Google's help documentation for instructions on how to transfer ownership of a calendar:

Transfer Google Calendar Ownership

Export Calendar Data

Please refer to Google's help documentation for instructions on how to export events from a calendar:

Export Events from Google Calendar