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OCDocs

Get help with OCDocs powered by Google directly from Google's website here.

What is OCDocs?

OCDocs is another web application powered by Google in coordination with OCMail. At its simplest, OCDocs provides online storage for documents, Word documents, OpenOffice, Excel, PowerPoint and PDF documents. OCDocs also allows you to share those documents with colleagues, create new documents, edit documents that you've already uploaded, all from the web.

OCDocs Main Screen

Logging in to OCDocs

Start using OCDocs by visiting http://ocsites.oberlin.edu. If you're already logged in to OCApps, you'll be directed right to the OCDocs page. If not, you'll be first be directed to a login page (use your ObieID and password here) and then send along to OCDocs. Alternatively, if you're already logged into OCApps, you can choose OCDocs from among the apps in the upper-left hand corner of any page. If you have been shared a document that you should have permissions to edit, but can only view and not make changes to the document, it may be because you are not logged in. Log in, and try to access your document again.

Sharing Documents

Permissions Levels

OCDocs has three levels of permissions that you can grant to others to share your documents.

1. Owners: Owners can edit and delete documents, spreadsheets, and presentations and invite others to share documents.
2. Collaborators: Collaborators can edit documents, spreadsheets and presentations, can invite or delete other collaborators and viewers.
3. Viewers: Viewers can see the most recent version of a document, spreadsheet or presentation, but can't make any changes. Viewers can also export a copy of the document to their local hard drive.

Sharing a Document

There are two ways you can share you Google Docs: from your Docs list or directly from a document, spreadsheet, or presentation. To share your Google Docs from the Docs list, just follow these steps:

• From the Docs list, check the item(s) you want to share and click the Share button.
• Enter the email addresses of the people or mailing lists that you'd like to add.
• Choose 'as Collaborators' or 'as Viewers' from the drop-down list.
• If desired, add a message and click Send Invitation.

Limits on Documents

Documents

Each document can be up to 500K, plus up to 2MB per embedded image. You can upload documents from any of the following file formats:

• HTML
• Plain text (.txt)
• Microsoft Word
• .rtf
• Open Office (.odt)
• You have a combined limit of 5000 documents and presentations and 5000 images.
• Spreadsheets

Spreadsheets

Each spreadsheet can be up to 256 columns, or up to 200,000 cells, or up to 100 sheets -- whichever limit is reached first. There's no limit on number of rows. Each spreadsheet can have up to 20,000 cells with formulas. Of this total, the following limits apply:

• Up to 10,000 GoogleFinance formulas
• Up to 10,000 GoogleLookup formulas
• Up to 500 Import formulas
• You have a limit of 1000 spreadsheets.
• The limit on spreadsheets open at one time is 11.
• You can import spreadsheets up to approximately 1 Mb in xls, csv, or ods, txt, tsv, tsb format.

Presentations

Presentations in both .ppt and .pps file formats from your local computer can be up to 10MB in size.

• By entering the URL of a file on the Web, you can upload presentations up to 2MB.
• By emailing in your files, you can upload presentations up to 500K.
• You have a combined limit of 5000 documents and presentations and 5000 images.

Common Questions

Someone sent me a document to edit, but I can't make changes, only view it. What should I do?

Log in to your OCApps account. If you've clicked through your e-mail and reached the page, you can view the document, but not make changes to it until you are logged in.

A document was created in Google Docs and was linked elsewhere (e.g., on Blackboard) but I cannot view it. What should I do?

Login to Google Docs and then return to the place where the document is linked. It should display properly.